ABOUT THE ROLE

Grounded in our purpose and priorities, the Executive Director (ED) will be responsible for the execution of programs to advance the USCCA’s mission of dialogue and bridge building between Catholics in China and the USA. The executive director will be a self directed, a team-player and a collaborative servant leader who can generate excitement and commitment for the USCCA mission with an outward focus of engagement. The executive director will collaborate with and leverage the experience and expertise of the Board of Directors, many of whom are academic and mission experts in the Catholic Church in China. The executive director will understand that this is a Catholic ministry commitment and not merely a job. The role involves the amplification of the voices of the Chinese people and their lived religious experience.

Among the many responsibilities of the Executive Director are the following priorities:

Strategy: Supports the board in a generative engagement strategy of sustained dialogue and learning between friends and supporters of the Church in China and the U.S. with a focus on engaged membership.

Programming: Coordinates webinars, seminars and book circles including the Speakers’ Series of international academic and religious China experts. Coordinates the USCCA’s biennial conference, friendship ministry, mission appeal and annual study tours to China with the Board and partners in China.

Fundraising: Manages the annual global fundraising appeal and ensures that financial goals are attained. Supports the annual mission appeals through a presentation series of speaking engagements by Board and Associate Directors at U.S. Catholic churches promoting an intercultural encounter between the Catholic Church in China and the Church in the U.S. Pursue grants and initiates creative fund-raising opportunities.

Budget: Prepares and manages the annual budget in an effective and transparent manner.

Communication: Manages the website, social media, blog posts, and email campaigns through multichannel outreach. Keeps the Board informed on programming and operational activities and challenges.

Administration and Operations: Manages human resources including directing contractors and volunteers. Maintains all internal IT systems, including outward facing and internal collaboration and financial applications. Establishes annual priorities through an operational plan/objectives and key results with quantifiable goals in coordination with the Board of Directors. Drives performance and accountability through measurable impact.

Reporting: Prepares monthly, and annual activity reports for the Board of Directors.

Performs other duties as assigned and required.

Retreat Coordinator

Job description

Plan, organize and coordinate participation in Ignatian retreats and spirituality programs. Gather retreatant information regarding dietary restrictions, accessible accommodations and other needs related to medical needs.
Respond to all individual retreat inquiries to encourage attendance at a retreat that aligns with each individual’s spiritual needs including silent retreats, 12 step recovery retreats, semi-silent retreats, retreats for veterans and their families, Ignatian Yoga retreats, and many others.
Proactively communicate with 100+ volunteer Captains and Ambassadors to provide information, encouragement and marketing materials for their Ministry of Invitation.
Provide amazing hospitality to our retreatants so they feel like welcome guests everyday they are here and aiding them as necessary.
Coordinate with retreat leaders and communicate regularly with presenters and ministry team members regarding status of events, AV, handouts, schedules and other needs
Update and maintain database of retreatants, reports, schedules and paperwork for all retreats and coordinate with accounting to ensure all event contributions are acknowledged and recorded
Welcome guests at event check-in in order to ensure satisfaction of participants, and resolution of any issues that arise
Collaborate with marketing to ensure retreat is promoted to appropriate market channels and communicate event details with all key departments including ministry team, dining services, housekeeping and facilities teams.
Provide administrative support to the Executive and Associate Directors and perform other duties and special projects as assigned.
Coordinate the activities of two or more in-house volunteers that provide clerical support
Participate in communications strategy with our marketing coordinator including maintaining website, social media posts, and reminder emails and texts
Serve as a program ambassador
Participate in a silent Ignatian retreat annually

Benefits:

Working full-time at Bellarmine, this position will receive outstanding benefits including:

Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team
Free lunch most work-days
11 paid holidays, plus paid vacation and personal time
403B with company match
Medical, dental, vision insurance, life insurance and long-term disability coverage
Apply or contact us for more details.

Qualifications:
At least 2 years of relevant event planning and hospitality experience
Speak English fluently, and ideally is also fluent in Spanish
Must have bachelor’s degree – ideally in hospitality, business administration and/or theology.
Must have a kind, welcoming, can-do, service-oriented demeanor
Must be detail oriented and a strong communicator – verbally and in writing
Must be comfortable inputting data into a database (CRM tools) and exporting data for reports.
Must be able to work in-person Mondays to Fridays and commute to Barrington, IL
Must be comfortable lifting up to 50 pounds of office supplies (books, paper, etc.)
Proficient in Microsoft software (Word, Excel, and PowerPoint) and Google software (Docs, Sheets, and G-mail)

Questions and applications should be sent to: hr@jesuitretreat.org.